Specialized Support for Builder Contracts
and Complex Build Timelines
New Construction Package
New-construction transactions require a different level of precision. Builder contracts are often lengthy, highly variable, and non-standardized—making organization, tracking, and compliance significantly more demanding than traditional resale transactions. The New Construction Package from Ophir Solutions delivers structured, detail-oriented administrative support tailored specifically for Colorado’s rapidly expanding development markets.
This package typically saves agents 8–12 hours per transaction by managing file setup, milestone tracking, documentation uploads, and closing coordination. With administrative complexity handled, agents can stay focused on buyer communication, builder negotiations, upgrades, timelines, and cultivating new business.
Whether you need supplemental support for your current team or complete file management when no internal TC is available, this package ensures every step—from contract execution to final walkthrough—operates smoothly and professionally. Each package is fully customized to your systems, branding, and preferred platforms such as CTM, REcolorado MLS, SkySlope, or your CRM.
Key Features and Workflow
Initiation & File Setup
A strong foundation for a complex transaction.
- Review executed builder contract to identify major terms, deadlines, and requirements
- Create a customized new-construction checklist and upload it to the CRM/shared drive
- Enter the transaction into your preferred platform and flag key build milestones
- Organize the file to prepare for ongoing updates, change orders, and builder documents
Core Transaction Phases
Consistent coordination across all parties and paperwork.
- Coordinate title and title commitment; send branded introductions
- Compile a unified contact sheet for buyer, builder rep, title, lender, and vendors
- Upload all documentation, including addenda, spec sheets, tax certificates, and change orders
- Conduct weekly compliance checks to verify signatures and document completeness
- Optional Add-On: Vendor coordination for inspections, appraisals, and walkthroughs
Pre-Closing Coordination
Ensuring both builder and buyer files are complete before delivery.
- Conduct a full file audit to confirm all documents are present (CO, warranties, disclosures)
- Follow up for any missing items or signatures
- Prepare and send the CDA with accurate commission breakdown
- Confirm final walkthrough schedules and any last-minute builder deliverables
Post-Closing Wrap-Up
A polished finish with branding and clear communication.
- Upload all closing documents and final builder paperwork to your systems
- Update MLS/CRM to “Closed”
- Submit settlements for payouts
- Send a branded thank-you message to the buyer with homeownership resources and referral guidance
- Provide a concise agent recap with transaction notes and metrics
